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Parent Child Centre Front Fencing Project Request for Prices: Closing Date 14 July 2020

Prices are requested to supply and install four-foot chain link fencing for the front of the Parent Child Centre at 4714 48th Street Bonnyville.  The above image shows the approximate location – the image is not to scale.  Contractor is responsible for exact dimensions and location of the fences, a diagram with dimensions is required as part of the quote provided by the vendor.   The quote is to include the type and make of fencing to be supplied.  This project must be completed in 2020.

Two smaller man gates facing in towards the main entry will be required. Each area will need a wider gate (may need to be double gates) to allow access for a ride a zero turn lawn tractor. 

Two new walkways will need to be build once the fence is installed (shown in pale yellow on diagram).  The fencing contractor may choose to bid on these as an optional additional cost.  The Town may choose to install these sidewalks using our own resources. 

As much as possible the existing trees are to be left in place, some trimming may be required.  Necessary removal of trees must be discussed with management.  The sign (small red line) is to be outside the fence.   Front side of fences should be aligned.  Distance from the centre sidewalk as close to even as reasonably possible.  Contractor is required to comply with all relevant regulations, safety and OHS standards.

This request does not bind the Town of Bonnyville to make any purchase.  Queries about this request are to be directed to David Beale Director of Community Services 780 826 2120 or dbeale@town.bonnyville.ab.ca

Vendor Information: 

The Town of Bonnyville is the ‘unit authority’ for Bonnyville & District FCSS and will be making the purchase.  The Town’s purchase practices include the following:

Acceptance Period for Proposals

All proposals received as a result of this RFP must be open for acceptance for a period of ninety (90) days from the Closing Date.

No Binding Contract

The Town may, after reviewing the proposals received, enter into discussions with one (1) or more of the Vendors, without such discussions creating a binding contract between the Town and any such Vendor. There will be no binding agreement with the Town until a formal, written agreement has been negotiated with a Vendor and approved by the Town.

Evaluation Criteria for Proposals

The Town will evaluate each proposal received, using the following criteria, which list is not intended to be exhaustive and is not ranked in or of preference of priority:

1) Completeness and thoroughness of proposal submitted in response to meeting the requirements of the RFP;

2) Demonstrated ability to provide the requested product and service; and

3) Cost and overall value.

No Assignment

No Vendor may assign its proposal or any rights in respect to the same or any other party. Such an assignment or purported assignment will immediately invalidate the proposal.

Canadian Currency

Prices should be quoted in Canadian dollars and should include any customs duties or tariffs. Prices shall not be subject to adjustment for fluctuation in foreign exchange rates. All prices quoted, unless otherwise instructed in this RFP, shall remain firm for the period set out in the Proposal and in the Agreement. All prices should be quoted exclusive of the Goods and Services Tax (GST).

Liability for Errors

While the Town has used considerable efforts to ensure an accurate representation of information in this RFP, the information contained in this RFP is supplied solely as a guideline to Vendors. The information is not guaranteed or warranted to be accurate by the Town, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP is intended to relieve Vendors from forming their own opinions and conclusions with respect to the matters addressed in the RFP.

Indemnity

The Vendor shall indemnify and save harmless the Town, its agents, employees and elected officials from and against any and all liability whatsoever for losses, liens, charges, claims, demands, payments, suits, actions, recoveries, and judgments including legal fees and expenses of every nature and description brought or recovered against either the Town, its agents and employees, or the consultant by reason of an act, error or omission of the Consultant, its agents employees or licensees in providing the services, including, without limiting the generality of the foregoing, loss or damage to property, injury to or the death of any persons, alleged copyright, patent or other intellectual property rights infringement or interference, defective design or damage to the environment.

Confidentiality of Information

Information pertaining to the Town obtained by the Vendor as a result of participation in this project is confidential and must not be disclosed without written authorization from the Town.

Proposal Rejection

The Town reserves the right to waive informalities in or reject any or all proposals or accept the proposal deemed most favourable in the interests of the Town. Without limiting the generality of the foregoing, any proposal which is incomplete, obscure, irregular, has erasures or corrections in the price sheet or unit process omitted may be rejected. Awards shall be made on proposals that will give the greatest value based on quality, service and price. The Town will not accept any responsibility for the costs incurred for the preparation and submission of a proposal or loss of potential profits where a proposal is not awarded. The lowest or any proposal will not necessarily be accepted.

Performance Requirements          

The finished product upon inspection must be found to be sound and free of defect. The vendor will be responsible to make any corrections necessary to rectify deficiencies with no additional cost to the Municipality.

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